Success stories
A large World Bank facing regulatory constraints
Digital twin of SAP rights
Manages its organization charts and organizational transformations
Streamlining supplier repository data
HSBC came to ROK with an access and compliance problem linked to outdated procedures in a highly regulated environment. Because no market solution came close to being able to deal with complex banking environments, HSBC was stuck with illegible procedures, high error rates and costly manual adjustments.
by 2020, and the largest in Europe
in France
in France
Having a particularly rigorous and secure management of application access was Elis’s main prerequisite before deploying the SAP solution internationally. With highly critical data available on SAP, Elis was searching for a solution that could single-handedly deal with access management rights, define a functional framework on both organizational and systemic roles and guarantee compliance.
SAP customers are particularly exposed to this disconnect because of the complexity of SAP IDM.
International group with an intense external growth strategy
In 5 years, Elis grew from 16,000 to 45,000 employees
Presence in 28 countries with 400 production sites
Novares came to ROK with a global lack of visibility of internal
movements and a growing difficulty to maintain control over the organisation due to its acquisition strategy.
HR and IT teams were burdened with lack of visibility, uncontrolled access rights and siloed applications not taking into account the company as a whole.
turnover in 2019
On average, ⅓ of vehicles produced globally are equipped with Novares solutions
with 43 production plants
Before the implementation of ROK, each independent entity would create its supplier’s files in the ERP with an uneven level of quality.
Transdev realized that the severely degraded data quality did not meet the standards of internal control and finance audits. This was hobbling its procure-to-pay initiative.
in the mobility market
revenue
Presence in 17 countries
Certified accounts and procedures
No IT dependency to update workflows
Financial and legal risk of fraud and compliance controlled
1When compliance becomes everyone’s business
Today at HSBC, ROK brings together
7,000 agents
- Front-office and back-office
- Managers (regulatory, legal)
- Process owners
Around a single repository of the bank’s
1,300 business procedures
- Facilitating compliance with regulatory obligations imposed by the French Prudential Supervision and Resolution Authority
- For retail banking (RBWM), corporate banking (CMB), private banking and insurance teams
- More than 1,300 procedures to which more than 2,000 documents are attached describing the operations carried out in branches, at headquarters and in offshore back offices (Poland, India, Egypt)
2All of this in a single ROK modern user interface
Taking into account the rights of the 7,000 collaborators to visualize the contents, according to their organizational connection, or their scope of responsibility.
Map and document business procedures
Break procedures down into tasks
Powerful search engine
3ROK’s implementation was awarded

1st Prize of the « Trophée Finance Innovation »
because of its unique support for Pillar II of Basel III.
« This company is developing an extremely important activity for the financial center and will serve banking and financial companies a lot in their work. Here are the reasons that led to this choice [to give the trophy to ROK Solution]. »
Arnaud de Bresson, Finance Innovation, CEO
Making the repository accessible to auditors
Recording
ROK logs each action performed by users authorized to modify content.
Versioning
The procedures are versioned at each publication facilitating the application of ISO 9001 good practices.
Free access to the repository
Both internal and external auditors have free access to the repository, offering a transparent audit framework that goes beyond the requirements of Basel III.
Easily verify the evolution
Auditors can easily verify the evolution of the bank’s activities in compliance with changing regulations.
Continuous control
The publication process, involving key employees, offers continuous control adapted to the bank’s internal organization.
A guarantee of transparency
The 1,300 procedures of the repository are regularly audited, by both internal and ACPR auditors. A guarantee of transparency beyond the requirements of banking supervisory authorities.
Future-proof control over the organization
Prepare for a successful international SAP launch
Control financial and legal risks of fraud and compliance
Manage composite roles in SAP applications
SAP has always offered capabilities in SAP IDM that claim to enable departmental and compliance teams to manage composite roles in SAP business applications.
Counterbalance a tedious SAP IDM interface
The interface that manages those composite roles is so tedious to use that business teams can’t maintain them correctly.
1Controlled access to SAP
Through its access management project, Elis aimed to automate SAP accesses in a secure manner. Thus, any hire, transfer or departure of an employee has to be submitted to an automatic update of their application access within their responsibilities.
During its international deployment of more than
200 sites
- Elis standardized SAP access through ROK
- In order to empower the businesses
- Secured information
- Reduced costs
- And simplified maintenance over time
To do this, Elis structured all within the ROK framework
A Directory describing
- The organization
- The positions
- And responsibilities
2Depending on staff movements, ROK automatically generates access rights
using validation workflows and RPA technology.
All SAP accesses are provisioned and deprovisioned automatically
Following the strict HR rules
managed by ROK.
Everything is now handled by HR teams
who assign functions that the business process owner validates.
Access is processed on the business side
which represents an important improvement.
Elis agrees that ROK is impressive
when one knows the SAP ERP and the effort linked to manual maintenance of the authorization process in decentralized and complex organizations.
Organizational & SAP access instantly
Furthermore, the group’s organizational chart feeds the SAP access instantly, leaving no place for discrepancies or out of date rights.
3“We were hoping for this level of automation, but we didn’t dare imagine it.”
Virginie Trojman, Head of Management Applications, Elis.
Today, ROK manages this effort with robots who assign authorizations in a secure manner over restricted areas
Profitable
Entities are onboarded in weeks not months.
Secure
There is total control over access management and compliance requirements and cost of deployment is down to its minimum thanks to ROK.
Easy
Without the need to know the specific workings of SAP, ROK gives Elis a pre-configured, handy application that allows it to quickly and securely manage its user rights.
Future-proof control over the organization
Prepare for a successful merger
Financial and legal risk of fraud and compliance controlled
1Master the whole organization
With ROK, Novares has for its
6,000 collaborators
- In 43 sites and 23 countries
- Modeling its entry/exit processes
- And its mobility and rights
Mecaplast mastered in real time
the role of each
- and prepared its merger with KeyPlastics to create the Novares brand
- with ROK who was able to offer compliance and control by linking roles and responsibilities to access rights
2ROK guarantees the integrity of the organizational
repository to control processes.
Organization chart
taking into account both functional and hierarchical views.
Flowcharts (procedures)
are the dynamic support for the execution of business processes.
Filtered views
can be customized to show BUs, business lines, countries, etc
Forms
Processes
3Create a collaborative project environment
ROK offers to project teams the means to federate the ecosystem of stakeholders, whether internal or external to the company, business, IT, contractors.
A shared digital office
available at any time in the cloud.
Project task
Simple and intuitive project task distribution.
Project team
Facilitate distributed project team collaboration.
GANTT
Project progress tracking.
E-learning and change management
EDM
Embedded documentation.
Today, Novares has complete control over its organization and is comfortable with its ambitious plans of continuous growth thanks to ROK
Designing applications by business
With processes, procedures, forms.
Help project teams in the design phase
Support users in the production phase
ROK’s natural language rules engine
Facilitates the transition from specifications to an operational application.
Graphical representation
Structures thinking and communication between diverse groups of stakeholders.
In a few clicks, a specification becomes an application
The 5 applications created by Novares’s HR teams represent approximately 3000 rules defined from the detailed specifications they wish to implement.
Consistent and secure supplier data input
Preparation for a successful purchase to pay initiative
Financial and legal risk of fraud and compliance controlled
1Streamlining supplier repository data
Using ROK’s no code interface
Transdev created
- a thorough approval workflow application for each new supplier’s creation request
- A dedicated form is now pushed to the user
- with specific fields that are automatically verified in real time (RCS registration, control of the company’s activity, imposed legal payment deadlines, VAT etc)
- All mandatory documentation has to be filled out or attached to the request for the supplier reference to be processed by the relevant approver
This streamlined process contributes to
data compliance and internal control
- This has enabled Transdev to successfully implement a procure-to-pay process
- ROK application manages the entire vendor validation process
- handling more than 1000 requests every month
2Automatic IBAN recognition through ROK RPA
Using ROK’s OCR and RPA capabilities
Transdev was able to build a bot
which extracted the IBAN from the supplier’s reference attached documents.
Validated IBAN and entered it in the ERP
ROK enables you to quickly and intuitively integrate RPA and OCR capabilities
At any step
Of the workflow process.
Compliant and certified
Today, the supplier creation process is compliant and certified by auditors.