Companies spend hours in meetings talking about their processes, their pain points, and the repetitive tasks that waste everyone’s time.
But once the meeting is over, most of the work still remains: writing a report, formalizing specifications, organizing workshops, translating everything into workflows, forms, and rules. A cycle that can take weeks, sometimes months.
With ROK Solution, that time is a thing of the past.
The video presented on this page shows a new way to design a business application: starting from a simple online meeting, capturing the transcription, feeding it to ROK’s AI, and getting, in just a few seconds, a first version of a complete application, ready to be adjusted in no code.
ROK Solution in a nutshell
ROK Solution is not just another automation platform.
It is a unified platform, 100% no code and powered by generative AI, bringing together in a single environment all the building blocks of modern automation: workflow, BPM, BPA, RPA, IT connectors, and identity and access management.
Its key strength lies in its rules engine, capable of:
- modeling simple or complex business logic
- orchestrating end-to-end processes
- connecting to existing applications
- manipulating and enriching data from any source
- generating dynamic screens and forms
It is this rules engine, combined with AI, that enables ROK to turn a simple conversation into an operational application.
The starting point: an online meeting like thousands of others
In every organization, online meetings follow one another to discuss very concrete topics:
- speeding up employee onboarding
- better tracking access or permission requests
- making incident handling more reliable
- harmonizing a quality or compliance process
- structuring an approval workflow around an existing tool
Business teams express their pain points, describe how things work today, what they want to eliminate, and what the ideal situation should look like.
Screens are shared, Excel files are reviewed, email examples are discussed, sometimes even screenshots of business tools. Everyone aligns on the big picture: “we need a workflow”, “we should centralize this”, “we’re missing a global view”.
The meeting is recorded and automatically transcribed. The result is a text document that captures what really matters: the context, the problems, the stakeholders involved, the main steps envisioned, and the tracking and reporting needs.
This document becomes ROK’s input.
From transcription to application: what ROK does automatically
Once the transcription is available, the user’s work is surprisingly simple.
It only needs to be provided to ROK’s AI with an instruction such as:
“Based on this conversation, propose a complete procedure and the associated application in ROK.”
Within moments, ROK leverages its rules engine to generate a first version:
A complete workflow with roles and tasks
ROK provides a structured flowchart, with swimlanes by role, tasks for each actor, and automated decision points.
You typically find:
- an initial request or declaration step
- qualification, arbitration, or validation phases
- processing handled by different teams or profiles
- automatic notifications and reminders sent to the right people
- a controlled closure
- and, when needed, updates to a repository or performance indicators
Roles and positions are already placed in the diagram, with assigned owners, immediately providing a clear view of who does what at each step.
A global form already structured
At the same time, ROK generates a global form that is consistent with the process and the expressed need.
This form is automatically organized into logical sections, for example:
- request or case identification
- business information required for processing
- supporting documents or additional elements
- tracking, decisions, and actions performed
These fields then serve as the data entry interface across the different workflow tasks, with the ability to show or hide certain fields depending on the step or the role, with no development required.
A rules base already in place
Because everything is built on the rules engine, the generated flow is not limited to a simple sequence of tasks.
ROK already provides rules for:
- routing (if a condition is met, send to a specific step or team)
- notifications (who to notify, when, and through which channels)
- automatic transitions (moving to the next step when certain criteria are met)
- feeding repositories and performance indicators
In just a few seconds, you get not only a diagram, but a living process, ready to be executed and enriched.
Adjust, secure, deploy: where ROK makes the difference
ROK’s strength is that everything generated by the AI is fully editable in no code.
Adjust the process
Business teams or IT teams can:
- reorder tasks with simple drag and drop
- add or remove steps
- refine “if / then / else” decisions
- add loops or additional controls
No code is required. Everything is done through a graphical interface designed for business teams.
Refine the form
The initial form becomes the foundation of an advanced user interface:
- required or optional fields
- default values
- dropdown lists, attachments, comments
- display variants depending on the role or the process step
Once again, no lines of code, just visual configuration.
Connect to the information system
ROK’s rules engine natively integrates interoperability with the information system:
- REST or SOAP API calls
- existing web services
- OAuth authentication
- interactions with Active Directory, HRIS, ITSM, ERP
- integration of advanced services via MCP
This makes it possible, for example, to:
- create or update a ticket in an ITSM tool
- automatically feed a data warehouse or a BI cube
- update a shared repository used by other applications
Industrialize and secure
Beyond automation, ROK brings governance building blocks:
- integrated role and access management (IGA)
- action traceability
- performance indicators (processing times, volumes, recurrence, etc.)
- dynamic process documentation
This is how you move from an idea discussed in a meeting to a robust, industrialized system.
What this changes in concrete terms for the company
Starting from a simple online meeting to obtain an operational process is not just a “wow” effect. It is a new way of working between business teams and IT.
Less friction, more clarity
Business teams speak their own language. They describe their pain points, expectations, and target vision.
ROK’s AI does the work of structuring, synthesizing, and projecting this into a process diagram, a form, and a set of rules.
Everyone wins:
- business teams recognize themselves in the result
- IT starts from a clear foundation, ready to be secured and integrated
- there is no longer a gap between “what was discussed” and “what was built”
Drastically shortened timelines
What used to require multiple workshops, mockups, and back-and-forth documents becomes:
1 online meeting
- 1 transcription
- 1 pass through ROK = 1 first version of a business application that is usable, adjustable, and deployable.
An approach that can be generalized to other processes
This approach can be applied to:
- employee onboarding journeys
- purchase approval workflows
- access or role requests
- HR workflows
- quality or compliance processes
Each time, the promise is the same: quickly turning a business conversation into an operational application, without starting from scratch.
From conversation to action, without disruption
The video we present is not just another no-code demonstration.
It illustrates a new way to approach digital transformation:
- start from reality, from the conversations and meetings you already have
- use ROK’s AI and rules engine to derive a first concrete application
- let business teams and IT refine it together in no code
- quickly deploy robust, integrated, and governed solutions
In short: one online meeting, one transcription, and a few minutes later, a business application ready to be customized and deployed.
