Access automation and HR optimization for CHROs

As Chief Human Resources Officer, you play a crucial role in maintaining the organizational structure and facilitating HR processes within your organization. Challenges include managing rapid internal changes, such as acquisitions, mergers, and internal mobility, while ensuring that each employee has access to the necessary resources to accomplish their tasks.

CHRO

You need to ensure effective management of the organization in a rapidly changing environment and bridge the gap between processes, knowledge, and access management.

Strategic Objectives

Keeping the organizational chart up to date

Ensuring an accurate representation of the organizational structure despite rapid changes.

Streamlining internal processes

Simplifying HR procedures for hiring, onboarding, internal transfers, and departures.

Appropriate access for employees

Ensuring that all employees have necessary access for their work.

Harmonize your HR processes and optimize access management with ROK Solution!

The ROK Solution

A platform that supports dynamic organizational management and streamlining of HR processes.

Dynamic organizational chart management

Facilitates real-time updates to the organizational chart, accurately reflecting changes within the organization.

Automation of updates

Changes in the organizational chart are automatically reflected, ensuring consistent access management with current roles.

Transition Management

Facilitates resource management during acquisitions, mergers, and other organizational changes.

Intuitive tools for HR Workflow

Providing tools to streamline and automate HR processes, enhancing efficiency and accuracy.

Automation of HR Processes

Simplification of Hiring, Onboarding, Internal Transfers, and Departure Processes.

Centralized documentation

Maintaining a centralized database of responsibilities and procedures, accessible to all employees.

Key Benefits

Simplification of HR processes and securing access for optimal organization management.

Optimized HR processes

Employee management processes are streamlined, reducing the time and effort required for internal transitions.

Consistent documentation and access

Ensures consistent documentation and access to resources and information for all employees, facilitating their daily work.

Effective change management

Enables smooth management of access rights and resources, even in contexts of major organizational changes.

Improved communication

Strengthens communication between the HR department and the IT service, ensuring that tools and access are properly aligned with employees’ needs.

Intuitiveness of workflow tools

Intuitive workflow tools ensure that functions and responsibilities are clearly defined and managed efficiently.

Discover how to simplify HR management and secure access with our solution!

Learn more: HR access automation and governance for CHROs

Access orchestration and HR automation for the CHRO

In a context of transformation within HR functions, HR automation and employee access management have become key drivers of performance, compliance, and security. The Human Resources Department plays a central role in role assignment, onboarding and offboarding, and managing the HR lifecycle.

ROK Solution enables HR teams to automate all HR workflows related to access, new employee onboarding, and internal mobility. Each action (onboarding, job change, offboarding) triggers an automated provisioning of access rights, based on roles, departments, or projects.

Sensitive HR data is secured from the moment accounts are created, access is limited to what’s strictly necessary, and roles are aligned with actual responsibilities. This approach relies on a fully configurable HR IAM system that seamlessly links HR data to IT access policies.

HR data security is ensured through full audit logging, immediate access reversibility, and real-time anomaly alerts. HR retains full control over access rights granted to employees throughout their journey.

HR lifecycle, access automation, and compliance

Regulatory compliance can no longer be separated from HR access management. Every stage of the employee lifecycle (onboarding, internal transfer, offboarding) must be governed by secure, traceable, and well-documented processes.

ROK integrates GDPR compliance policies tailored to HR, ensuring that personal data is protected, access is justified, and every action is traceable. Roles are automatically revoked when an employee leaves, accounts are deactivated without delay, and access rights are removed without manual intervention.

The platform also generates compliance reports for management, the DPO, or external auditors. With its module dedicated to HR access audit and regulatory compliance, HR teams can demonstrate accountability at any time.

It also supports exception cases such as phased departures, inter-team transfers, or multi-entity contracts, using custom rules. Every access is thus aligned with the employee’s actual status, enhancing both security and transparency.

Automated onboarding and HR access management

Digital onboarding has become a strategic factor for engagement, compliance, and efficiency. With ROK, HR can automate every step of the onboarding process: account creation, access rights assignment, document delivery, and task tracking.

HR workflows are configurable in no-code, allowing HR teams to design their own processes without relying on IT. Each new employee is integrated into the system according to their role, department, contract, or status, with automatically and securely provisioned access rights.

The employee experience is optimized from day one. Tools are activated without delay, HR documents are shared, and internal approvals flow smoothly. With the automated HR onboarding module, HR teams improve process efficiency while ensuring access compliance.

This orchestration also enables user account monitoring throughout the trial or training period, with evolving permissions and regular checks based on the position and performance.

Unified HR management and access rights orchestration

ROK offers a single platform to centralize HR identity management, orchestrate access rights based on business needs, and ensure secure IT governance between HR, IT, and executive leadership.

HR teams benefit from a consolidated view of all employee statuses, active accesses, roles, and associated permissions. Thanks to HR structuring integrated with the organizational chart, access rights are automatically aligned with hierarchy, functions, and scope changes.

Orchestration is fully autonomous, via simple visual interfaces, following a no-code logic. This enables HR to take an active role in access governance without complicating technical workflows.

With generative AI integrated into the platform, HR teams can also benefit from intelligent assistants to suggest HR workflows, automatically generate access paths, or create no-code scenarios tailored to each profile—without requiring technical skills.

The solution is also capable of adapting to complex structures: multi-site organizations, distinct legal entities, or countries with specific regulations. It provides HR with the necessary tools to secure data, streamline processes, and meet increasing GDPR HR compliance and organizational efficiency demands.

ROK fits into a broader ecosystem for business process orchestration, at the heart of digital transformation, empowering all departments to manage access, automate workflows, and orchestrate roles without coding—while ensuring optimal security and compliance.