Category: Who’s Who

In the era of the digital enterprise, the ability to instantly visualize its internal and external organizational structure through accurate, editable, and real-time maintained charts is fundamental. This requirement aims to place the individual at the heart of the information system, with the goals of clearly identifying roles and responsibilities, allocating necessary digital resources, and optimizing business processes while securing the organization and its information system. To date, no platform integrates in a single offering the real-time integration of organizational charts and authorization charts, the integration of workflow tools needed to manage employee flows, or iBPMs to work on optimizing existing processes in dynamic environments with shifting organizations. Even so, some solutions specialized in human resources management (HRIS) or identity and access management (IAM) partially meet these needs (often in conjunction with other tools) (1), the challenge of maintaining this information up-to-date in real time remains significant. According to Gartner, 75% of companies cannot provide a real-time mapping of permissions. It is also rare to see charts that dynamically integrate both vertical and transversal hierarchical dimensions, both endogenous and exogenous. In this context, ROK stands out as an innovative platform that has developed a unique concept of integrated position modeling in NoCode, allowing for the merger of organizational roles (HRIS) and permissions (IAM). This approach greatly simplifies the maintenance of real-time data integrity with various directories and tools already in place. Organization: Modeling & Monitoring of Flows with Who’s Who (rok-solution.com) ROK can be positioned upfront to manage employee movements through efficient onboarding flows (modeled in NoCode) and dispatch information in real time to the HRIS, existing ITSM directories, or IAM in place. Depending on company policies, ROK can also be used as a central hub consolidating various digital entries, bridging gaps and offering a simple orchestration interface. Onboarding, management of assets and application rights (rok-solution.com). The platform, mainly available as SaaS at about €5 per user, can also be offered as an on-premise solution depending on specific needs. ROK offers a responsive web interface and can be deployed (in multi-tenant and multi-instance) on any type of cloud, public or private. Mr. Pierre Boulet, CEO of Novares Group (an automotive supplier that employs 10,000 people across more than 20 countries, 37 production sites, 7 technical centers, and 6 centers of expertise) testifies: “Managing an international group requires daily management of a diversity of cultures and backgrounds. When making acquisitions, it is crucial to integrate different cultures into the most harmonious whole possible. The HR challenge is daily. Implementing ROK is a formality in these processes that allow our employees to position themselves in the organization both at their level and that of their colleagues, which is crucial in a group structure. Today ROK is considered our cornerstone, it is an HR database therefore everything we do is based on it. It meets the need and is fully embedded in our business processes. For example, all the company’s workflows (IN – OUT – MOVE) are managed from ROK, and the visualization part is very used. The solution also allows us to manage the allocation of assets, standardize hiring circuits, and manage delegation of authority, thus eliminating many frustrations among our employees. This solution, deployed in all countries to a very diverse population because its interface is accessible with simple training, has ended up being adopted by HR, even the most reluctant ones.” Novares: Organizational management at the heart of the automotive industry (rok-solution.com) ROK thus positions itself as an original and comprehensive response to the challenges of organizational management and information security for contemporary businesses, marking a significant evolution in how companies can orchestrate their application rights and organizational structure dynamically with minimal effort and cost. (1) Workday HCM, Microsoft 365 HR, Oracle HCM, SAP SuccessFactors combined with SAP Cloud IAM… for the most complete solutions, however, they are rarely simple to implement and often require additional modules or third-party integrations. ia-news.fr digit-collab.com esn-news.fr marketing-numeric.fr decideur-it.fr cloudmagazine.fr ntic-infos.fr disrupt-b2b.fr dsi-numerique.fr www.numeric-tools.com actu-dsi.fr carrefourdusaas.com itb2b-univers.com dsisionnel.com ROK Decoder: Your Questions, Our Answers! The Who’s Who has never been so clear. What does ‘Who’s Who’ mean? The who’s who, as seen by ROK, is a graphical representation that allows you to visualize through multiple charts who is who and also who does what, with which tools (Document Management Systems and Applications) and what risks are involved.   This visual directory is integrated in real-time with your Active Directory (AD), your HR Information System (HRIS), Identity and Access Management (IAM), etc.   It manages and allows you to visualize both hierarchical and lateral links and can be printed. It is multi-company and also allows you to integrate your ecosystem of partners (subcontractors, temporary workers, consultants). It is dynamically maintained in real-time and can interface with your application ecosystem to provision and maintain up-to-date authorizations.   In the same vein, it allows you to edit job descriptions or manage your Outlook mailing lists (or other email systems) in real-time.   It is a true 360-degree control tower of your organization. How do we ensure that the charts are up-to-date in real-time? ROK incorporates a No Code module that allows you to propose onboarding, moving, and outboarding flows close to your specific needs and also to connect with your application ecosystem via web services (AI-assisted modeling).   You can choose to see ROK as the hub for employee movements and let it automatically update your HRIS, IT Service Management (ITSM), IAM, or use it as a hub collecting information from these various sources (often multiplied in groups) to orchestrate them; in the latter case, you would complement (unaccounted ecosystems or orphan subsidiary applications) the untreated information by quickly and easily creating the necessary collection apps through the No Code module. How do we visualize, print, and understand complex and numerous organizations? The charts in ROK are multi-indexed; you can thus view them according to the axis of interest at any given moment by presenting them by: company, site, department, function, business unit, product line, market,