Role-based approach
Who has access to what when the organization changes?
New hires, internal moves, departures, contractors: every change affects responsibilities, workflows, and access rights. ROK connects the living organizational chart, HRIS, directories, workflows, and application access rights so that every role has a clear, traceable, and actionable answer.
Does your digital organization still reflect your actual organization?
Maintain a clear view of responsibilities, access rights, workflows, and audit evidence to manage the company without blind spots.
Can you explain who has access to what, why, and since when?
Synchronize HRIS, directories, applications, roles, and workflows to keep access rights aligned with the actual organization.
How many orphan accounts will you discover during your next audit?
Reduce excessive privileges, forgotten sensitive access, and audit evidence reconstructed after the fact through continuous governance.
Why do hires, internal moves, and departures still create disconnects between HR and IT?
Automate the JOIN / MOVE / LEAVE lifecycle from the living organizational chart: access rights, tasks, approvals, equipment, and responsibilities.
Proven use cases
for complex organizations
Novares
Organization & Employee Lifecycle
- Living organizational chart.
- 11 employee lifecycle workflows in production.
- Onboarding, internal moves, offboarding, and temporary contracts managed from the actual organization.
Elis
ERP / SAP Access Governance
- Access rights updated with every hire, internal move, or departure.
- Multi-site standardization.
- Reduced administration costs.
Transdev
Master Data & Document Workflows
- Supplier requests.
- Approval workflows.
- OCR/RPA.
- Traceable supporting documents.
- ERP integration.
One question,
four perspectives
Chief Executive Officer
- Unclear responsibilities
- Compliance difficult to demonstrate
- Decisions slowed down by inconsistent reference data
Novares
23 countries • Single source of truth • HR approval process reduced to 24 hours
Chief Information Officer
- HR and IT records out of sync
- Slow provisioning
- Incomplete access revocation
Chief Information Security Officer
- Forgotten sensitive permissions
- SoD conflicts
- Audit evidence that is difficult to reconstruct
Elis
Access automation • Single source of truth • Complete visibility of access rights
Chief Human Resources Officer
- Internal moves with previous access rights still retained
- Departures with active accounts still in place
- External contractors not managed in the HRIS
Novares
International organization • HR approvals reduced to 24 hours • HR/IT coordination
One change,
four impacts
Employee lifecycle event
Living organizational chart
- Position
- Role
- Manager
- Site
- Company
Actions triggered
- Access rights
- Tasks
- Approvals
- Documents
Audit evidence generated
- Audit log
- Access reviews
- SoD controls
- Reporting
The organization becomes the starting point.
Instead of managing access rights, workflows, approvals, or documents separately, ROK connects every action to the actual organization to ensure consistent governance.
When access no longer follows the organization, risk takes hold
Before ROK. |
The HRIS is up to date, but access rights don’t always follow.
Internal moves accumulate access rights.
Departures create orphan accounts.
Access reviews are manual and performed periodically.
Audit evidence is reconstructed at audit time.
With ROK. |
Access rights follow positions, roles, and organizational changes.
Workflows are triggered based on the actual organization.
Accounts and access rights are removed upon departure.
Access reviews become continuous.
Audit evidence is captured continuously.
In 30 minutes, test your ability to answer “who has access to what?”
What we'll review together
- A real-life scenario: a new hire, internal move, departure, or contractor;
- The systems involved: HRIS, directory, ITSM, ERP, and business applications;
- The points of failure between HR, IT, and security;
- The access rights to create, modify, or revoke;
- The audit evidence required.
What you'll leave with
An initial assessment of the friction points between your organization, access rights, and workflows, along with concrete automation opportunities to explore with ROK.